Last updated: 27 March 2026
This Privacy Policy explains how personal data is collected, used, stored, and protected when you use ConvoCircle, including convocircle.com, its subdomains, related newsletters, and associated social media channels.
ConvoCircle is currently the name of the platform and service. Until a separate ConvoCircle legal entity is formally established, the data controller for the platform is the party identified in the contact section below.
1. Who controls your data
Data controller: Atanas Neychev
Contact email: connect@convocircle.com
If a dedicated ConvoCircle company is incorporated in the future, this Privacy Policy will be updated to reflect the correct legal entity and registration details.
2. What data we collect
We may collect and process the following categories of personal data:
- Name
- Email address
- Occupation, company, or organization name
- Profile information you choose to provide
- Messages, submissions, feedback, and other content you send to us
- Event, registration, application, competition, or newsletter details
- Technical information such as IP address, browser type, device type, operating system, referral source, and usage data
3. How we collect your data
We collect personal data when you:
- register for an account or use platform features
- register for events, initiatives, competitions, or other activities
- subscribe to newsletters or updates
- contact us by email or through forms
- post content, interact with platform features, or provide feedback
- browse or otherwise use the website
We may also receive limited information from third-party providers such as analytics, advertising, payment, login, or communication tools if they are used in connection with the platform.
4. Why we use your data
We use personal data to:
- provide and operate the platform and related services
- manage registrations, accounts, applications, and participation
- communicate with you about your account, events, updates, or support requests
- improve the platform, content, and user experience
- understand usage trends, performance, and technical issues
- send newsletters or marketing communications where permitted by law
- protect the platform, users, and business operations from misuse or security threats
- comply with legal obligations
5. Legal bases for processing
Depending on the context, we process personal data on one or more of the following legal bases:
- Contract: where processing is necessary to provide a service you requested
- Consent: where you have clearly agreed, for example for certain marketing communications or optional cookies
- Legitimate interests: where processing is necessary for operating, improving, protecting, or growing the platform, provided those interests are not overridden by your rights
- Legal obligation: where we are required to comply with applicable law
6. Cookies and similar technologies
We may use cookies and similar technologies to keep the website functioning, understand usage, remember preferences, and improve performance.
Where required by law, we will request your consent before placing non-essential cookies. You can manage cookies through your browser settings and, where available, through our cookie tools.
7. Marketing communications
We may send you updates about events, platform news, and related opportunities where you have given consent or where applicable law otherwise permits this. You can unsubscribe at any time by using the unsubscribe link in the email or by contacting us at connect@convocircle.com.
8. Sharing your data
We may share personal data with trusted service providers where necessary for operating the platform, including providers involved in:
- hosting and infrastructure
- analytics
- email delivery and communications
- payment processing
- customer support
- security and fraud prevention
We may also disclose information where required to comply with legal obligations, enforce our rights, or protect users, the platform, or others.
9. International transfers
Some of our service providers may process personal data outside the United Kingdom, the European Union, or the European Economic Area. Where this happens, we take steps intended to ensure an appropriate level of protection, such as relying on adequacy decisions, standard contractual clauses, or other lawful transfer mechanisms where required.
10. Data retention
We keep personal data only for as long as necessary for the purposes described in this Privacy Policy, including to provide services, maintain records, resolve disputes, enforce agreements, and comply with legal obligations.
The exact retention period may vary depending on the type of data and the purpose for which it was collected.
11. Security
We use reasonable technical and organizational measures to protect personal data against unauthorized access, loss, misuse, alteration, or disclosure. No internet-based system is completely secure, so we cannot guarantee absolute security.
12. Your rights
Depending on your location and the applicable law, you may have rights including:
- the right to be informed
- the right of access
- the right to rectification
- the right to erasure
- the right to restrict processing
- the right to object
- the right to data portability
- the right to withdraw consent where processing is based on consent
- the right to lodge a complaint with the relevant supervisory authority
To exercise your rights, contact us at connect@convocircle.com.
13. Third-party services and links
The platform may contain links to third-party websites, tools, embeds, or services. We are not responsible for the privacy practices of third parties, and you should review their privacy notices separately.
14. Children
The platform is not intended for children unless explicitly stated for a specific program or event. If you believe personal data has been provided by a child inappropriately, please contact us so we can review and remove it where appropriate.
15. Changes to this Privacy Policy
We may update this Privacy Policy from time to time. The most current version will be posted on this page with the updated date above.
16. Contact
If you have questions, requests, or concerns about this Privacy Policy or how personal data is handled, contact:
